Full-Time Administrative Assistant II

Position:

Department:

Student & Enrollment Services

Summary:

Performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the supervision of a high-ranking official of the College, whose activities, responsibilities, and authority play a major role in determining the goals objectives and course of the College.

Responsibilities

Essential duties and responsibilities include the following:

  • Works under the direction of the Director of Registration & Records, Director of Recruitment and Manager of Registration & Records to provide clerical and administrative assistance in matters which are not exclusively of a routine, predetermined, repetitious or ordinary nature.
  • Assists in the compilation, organization, preparation and distribution of reports, proposals, budgets, college schedules, contracts, transcripts of meetings and other correspondence; operates necessary computer programs requiring extensive use and application to devise special layouts, formats charts, tables or graphic materials to be distributed to a variety of other offices and personnel.
  • Assists in matters of highly confidential nature, requiring discretion and judgement.
  • Must have a broad knowledge of the department and college operations, rules and procedures.
  • Maintains official and confidential records and documents.
  • Assists with planning of annual commencement ceremony.
  • May train or advise and assist other clerical personnel, as required.
  • Answers telephone and receives and orients visitors; handles special complaints or problems; screens calls and assesses problems or inquiries for referral to supervisor, makes appointments and reservations, maintains business calendar and schedules. Develops methods and procedures to be followed in organizing office activities.
  • Other duties as assigned.

Minimum Qualifications:

  • High school diploma or its equivalent.
  • Data Entry Skills – ability to perform 100-133 keystrokes per minute with minimal errors.
  • Typing Skills – ability to type 40 wpm with minimal errors.
  • Must successfully pass criminal background check.

Preferred Qualifications:

  • Three (3) years of experience in clerical work or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
  • Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.

Status/Salary:

This is a regular full-time Support Staff position for 35 hours a week, 52 weeks a year. Classified Grade IX on the Support Staff Salary Schedule. The annual salary is $40,208.

Work Schedule:

7:30 AM – 3:30 PM

Beginning Date:

April 4, 2022

Application Deadline:

Open until position filled.

Application Procedure:

Submit letter of application and resume to: resumebank@ssc.edu or Office of Human Resources, Room 1245.

In order to ensure that your information is received in a timely manner, please send to the resumebank. Applications sent to any other email address will not be accepted. Thank you.