Part-Time Grant Funded Workforce Equity Initiative Grant Administrator

Part Time Workforce Equity Initiative Grant Administrator (Workforce Equity Initiative Grant – Part Time Temporary Staff)

Department:

Student & Enrollment Services

Description of Position:

The Workforce Equity Initiative Grant Administrator assists with the implementation of the Workforce Equity Initiative Grant through State of Illinois. This position is responsible to facilitate and coordinate all aspects of the grant implementation and management process, including (but not limited to) participant records, documentation of expenditures, scheduling and all other administrative and operational requirements of the grant.

To be successful in this role, the Behavioral Health Specialist must have a high level of attention to detail and be proficient in developing treatment plans, conducting assessments, and completing documentation in a timely manner.

Essential Functions and Basic Duties:

  • Work closely with the Student Services and Academic Deans to plan and implement a successful grant-funding program aligned with the approved application, appropriate guidelines/processes/procedures for the result of successful attainment of project goals, objective and outcomes.
  • Serve as administrative liaison between the grant identified offices and other campus units.
  • Assist with the development of purchase requisitions, and monitor all expenditures within the program budget for payroll, procurement, travel, equipment inventory and personnel.
  • Manage tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and establishing financial management policies of the funder and College.
  • Maintain accurate records of budgets, HR, participants, & other operations; manages Department functions and public events (as required); and oversees arrangements for visitors to the Department, including job candidates, guest speakers, and visiting instructors/scholars.
  • Develop and present monthly, quarterly and annual grant and budget reports, coordinate monthly meetings with the grant advisory team, and provide regular updates regarding grant objectives and activities as requested.
  • Collaborate with faculty, administrators, and campus departments to support participant needs and coordinate programming.
  • Responsible for the implementation and attainment of approved grant application programming and activities, goals, objectives, and outcomes.
  • Monitor the project staff for adherence to documentation requirements.
  • Support College-wide goals and objectives as outlined in the College’s strategic plan.
  • Perform other duties as assigned.

Minimum Requirements:

EDUCATION/CERTIFICATION

Bachelor’s degree required, Masters preferred.

REQUIRED KNOWLEDGE:

2-3 yrs of progressive administrative experience at an educational institution and/or government agency

EXPERIENCE REQUIRED:

  • Demonstrated ability to use Microsoft Office.
  • Demonstrated ability to adopt new technologies and administrative systems.
  • Demonstrated problem solving and analytical skills.
  • Ability to analyze and present data.
  • Strong written, digital and oral communication skills, including tact, diplomacy, and discretion.
  • Agility and adaptability in new situations.
  • Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy.
  • Demonstrated collaborative work style and ability to work well in a diverse workplace.
  • Proven organization and multi-tasking skills in a fast-paced, demanding environment.
  • Good interpersonal and public relations skills; confidence in establishing new relationships.
  • Solid analytical, creative, and problem-solving abilities with ability to collect interpret and report on both quantitative and qualitative data as it relates to both job opportunities and student experiences.
  • Project management skills, being able to simultaneously work on multiple initiatives.
  • Able to work well independently.
  • Database management and reporting experience.
  • Experience working with college-aged and returning adult populations.
  • Ability to interact and engage with diverse stakeholders and produce high level results.
  • Possess cultural competency, experience working with diverse and underrepresented population, and a strong commitment to racial equity.

SKILLS/ABILITIES:

  • Excellent writing skills
  • Strong presentation skills
  • Data interpretation skills

BACKGROUND CHECK:

Must successfully pass a criminal background check.

Status/Salary:

This is a temporary grant funded position for 20 hours per week. Pay rate is $30 per hour. This position is funded through September 17, 2020. Continued employment is contingent upon receipt of grant funds.

Application Deadline:

November 6, 2019

Application Procedure:

Please include the title of the position applying for in the subject line. Submit cover letter, resume, licensure credentials (if required), and unofficial transcripts via email to:

Office of Human Resources
Room 1245
South Suburban College
15800 South State Street
South Holland, IL 60473

or email to: resumebank@ssc.edu

**In order to ensure that your information is received in a timely manner, please send to the resumebank. Applications sent to any other email address will not be accepted. Thank you.**